20th January 2018
All IATO Members,
Sub: Reminder- Celebration of IATO Annual Day on Sunday, the 11th February 2018
IATO Annual Day is being celebrated on Sunday, the 11th February 2018 at Klub Karma at Karma Lakelands, Sector 80, NH - 8, Gurgaon, Haryana
This would be day picnic with family and from each organization and ONE COUPLE WITH TWO CHILDREN are invited. Various activities will be organized during the event like:-
- Aim the ball in the basket
- Match the key from the bunch
Besides the above activities, special rate for those who would like to play golf has been obtained and will be as under:-
There would be many more activities besides the above and prizes will be given to the winners of games and activities.
Programme is as under:-
0900 hrs - Members to Report at The Ashok Hotel, New Delhi. En-route on special request pick up from Radisson Hotel, Mahipal Pur, New Delhi and Crowne Plaza, Sector 29 Gurgaon.
0915 hrs - Departure of coaches from The Ashok Hotel, New Delhi
1100 hrs – Reception of members and the guests. Tea Coffee, snacks followed by Chaat Papri.
1130 hrs – Games and other activities and drinks
1400 hrs - Lunch
1500 hrs - Games and other Activities to continue
1600 hrs - Tea/Coffee/Snacks
1630 hrs - Departure of coaches for The Ashok Hotel, New Delhi
As mentioned above invitation is only for one Family (for One couple and two children) from each organization and shall be open to all eligible members based on their updated membership subscription.
This is open to all members Pan India.
While one invitation card would be given to each company complimentary, for additional invitation card following would be charged to offset the expenses and the same can be collected from IATO office on payment by cash/cheque.
- One Family (one couple plus two un-married children) - Rs. 5000/-
Members who wish to attend the event are requested to confirm their participation (on definite basis) and submit the information on the Performa placed below so that we can plan our activities and make logistical arrangements accordingly.
Entry to the venue would be strictly by the invitation cards. Members who wish to join the event should arrange to collect their Invitation Card BY HAND from IATO office which will be available from 29th January 2018. Please send your person to collect the card along with the authorization letter on your company letter head duly signed by the authorized signatory of the company.
Also please note that IATO has arranged three coaches for the members which will depart from The Ashok Hotel at 0915 hours and will depart for Klub Karma at Karma Lakelands, Sector 80, NH-8, Gurgaon.
Coaches will depart for return to The Ashok Hotel from Klub Karma, Gurgaon at 1630 hrs. This would be on FIRST CUM FIRST SERVE BASIS. Members who wish to avail this facility should confirm to IATO office. Kindly fill up the enclosed Performa and send to IATO office by 25th January 2018 at email id firstname.lastname@example.org
and copy to email@example.com
Participants who wish to reach by own car are requested to reach the venue by 1100 hrs.
Also we shall be making arrangements of lunch for the drivers of the members who are coming by car. Please give us this information also in the prescribed Performa so that lunch could be arranged. Driver’s lunch coupon need to be collected along with your invitation card.
- To the members who once confirm their participation and collect their invitation cards, we request, there should not be any NO SHOWS. However, in case if any of our members is/are unable to participate due to any unforeseen reason(s) after sending their confirmation and collecting their invitation card, they must inform the IATO office latest by 5th February 2018 to avoid wastage of food and save cost.
- Above cancellation policy is for the paid invitations also and there would be no refund of payment made for the cancellations received after 5th February 2018.
For the members who want to stay overnight at Karma Chalets, a special rate of Rs. 6500/-plus taxes (18% GST) on CP on double occupancy has been offered. Extra bed if any will be charged @ Rs.2500/-plus taxes (18% GST). Meals can be taken on a la carte basis at the restaurant. Members who want to stay overnight either on Saturday, the 10th February 2018 or on Sunday, the 11th February 2018, may send their confirmation to Mr. Akshya Sethi, General Manager, Operations, Karma Chalets, email id firstname.lastname@example.org
Tel: 0124-2290380 Mobile: 9958635559, 9654653165, 8527838860, 9312808620 with copy to email@example.com
If you need any further information, please feel free to contact IATO Secretariat.
Pronab Sarkar Rajiv Mehra
President Vice President
Confirmation for IATO Annual Day on Sunday, 11th February 2018 at 1100 onwards at Klub Karma at Karma Lakelands, Sector 80, NH-8, Gurgaon.
(Kindly send this Performa to IATO office by email and BY HAND on your letter head duly signed by the authorized person of your company to collect the invitation card.
1. Name of the Company __________________________________________
2. Total No. of Family members including self ________
- Adults Name
- Children’ name with age
3. Will use IATO Coach from Ashok Hotel, please mention (Yes or No) ______
4. Will travel by own car - With Driver or self-driven ______________________
5. E.mail id:_____________________________
6. Mobile no.: ___________________________