7th January 2016
To, All IATO Members,
Dear colleagues,
Sub: Celebration of IATO Annual Day on Sunday, the 31st January 2016 
IATO Annual Day is being celebrated on Sunday, the 31st January 2016 at TAJ - THE GATEWAY RESORT DAMDAMA LAKE, GURGAON, off Gurgaon-Sohna-Gurgaon Road Haryana at 1100 hour onwards.
This would be day picnic with family and from each organization and ONE COPUPLE WITH TWO CHILDREN are invited. Various  activities will be organized during the event like:-     
•         Cycling
•         Badminton/Basketball
•         Cat Crawling
•         Commando Net
•         Tarzan Swing
•         Monkey Crawl
•         Sand Volleyball
Programme is as under:-
0915 hrs              -  Departure of coaches from The Ashok Hotel, New Delhi
1100 – 1130 hrs  – Reception of members and the guests. Tea Coffee
1130 – 1400 hrs  – Games and other activities
1400 – 1500 hrs  – Lunch
1530 – 1600 hrs  -  Tea/Coffee/Snacks  
1630 hrs              -  Departure
There would be many more activities besides the above and Give Aways to the winners.
As mentioned above invitation is only for one Family (for One couple and two children) from each organization and shall be open to all eligible members based on their updated membership subscription.
While one invitation card would be given to each company complimentary, for additional invitation card following would be charged to offset the expenses and the same can be collected from IATO office on payment by cash/cheque. 
• One  person – Rs. 2500/-
• One Family (one couple plus  two children) Rs. 5000/-
Members who wish to attend the event are requested to confirm their participation (on definite basis) and submit the information on the Proforma placed below so that we can plan our activities and make logistical arrangements accordingly.  
Entry to the venue would be strictly by the invitation cards. Members who wish to join the event should arrange to collect their Invitation Card BY HAND from IATO office which will be available from 21 January 2016. Please send your person to collect the card along with the authorization letter on your company letter head duly signed by the authorized signatory of the company.
Also please note that IATO has arranged three coaches for the members which will depart from The Ashok Hotel at 0915 hrs and will depart for The Gateway Resort, Damdama Lake Gurgaon. The coaches will depart for return to The Ashok Hotel from The Gateway Resort at 1630 hrs  This would be on FIRST CUM FIRST SERVE BASIS. Members who wish to avail this facility should confirm to IATO office, kindly fill up the enclosed Proforma and send to IATO office by 16th January 2016 at email id operations@iato.in and copy to iato.circulars@gmail.com
Also we shall be making arrangements of lunch for the drivers of the members who are coming by car. Please give us this information also in the prescribed proforma so that lunch could be arranged.
For the members choosing to stay overnight on Saturday 30th Jan 2016, we have negotiated special rate of Rs 10000 CPAI per room night on double occupancy. Children below 12 year can share room with parents at no charge. Extra bed will be charged at Rs 2500 CPAI per room per night. For the children who are not taking extra bed shall be provided breakfast only on payment. Kindly note the hotel is not holding any reservations. The rooms will be provided on first come first serve basis and members will have to book directly with gateway.damdama@tajhotels.com by giving a credit card guarantee at the time of booking. You have to mention “to book under the ‘IATO FAMILY RATE’ for the hotel to facilitate the same”. Contact telephone of The Gateway Resort, Damdama Lake Gurgaon is  Tel: 0124 -3983000
Cancellation Policy: 
1. To the members who once confirm their participation and collect their invitation cards, we request, there should not be any NO SHOWS.  However, in case if any of our  members is/are  unable to participate due to any unforeseen reason(s) after sending their confirmation and collecting their invitation card,  they must inform the IATO office latest by 28  January 2016 to avoid wastage of food and save cost.   
2. Above cancellation policy is for the paid invitations also and there would be no refund of payment made for the cancellations received after 28th January 2016. 
If you need any further information, please feel free to contact IATO Secretariat.
Thanking you,
Subhash Goyal                                   Pronab Sarkar
President                                           Hony. Secretary
Confirmation for IATO  Annual Day on Sunday, 31st January at 1100 hrs at The Gateway Resort, Damdama Lake, Gurgaon
(Kindly send this Performa to IATO office by email and followed BY HAND on your letter head duly signed by the authorized person of your company to collect the invitation card.
• Name of the Company _______________
• Total No. of Family members including self ________ 
(A)  Adults with Name 
i) _______________________________
ii) ______________________________
(B)   Children name with age
i)  ___________________________   
ii) ___________________________
• Will use IATO Coach from Ashok Hotel, please mention (Yes or No) ________
• Will travel by own car with driver or self-driven _________________________
• E.mail id:_________________
• Mobile no.: _______________
Name ____________
(Authorized Signature)