06th February 2024

To, All IATO Members,

Dear Colleagues,

Remineder : IATO Annual Day on Sunday, the 11th February 2024 at 1030 hours at Heritage Transport Museum, Taoru, Gurgaon

IATO Annual Day is being celebrated on Sunday, the 11th February 2024 at 1030 hours onwards at

Heritage Transport Museum,

Bilaspur - Taoru Road (Major District Road 132)

Off NH 8 (Bilaspur Chowk),

Taoru, Gurgaon – 122105

For details about the venue please visit website: www.heritagetransportmuseum.org

This would be day picnic with family and ONE COUPLE WITH TWO CHILDREN from each member organization are invited.

Various activities will be organized during the event like:-

Tattoo Maker, Caricature, Hammer, Bouncy, Toy catcher, Kids Play Area, Ball in the Bucket, Mini Golf, Breaking the Pyramid, Musical Chairs, Frog Race, Three Legged Race, Dog and the Bone, Tug of War, Drawing Competition, Tambola

There would be many more activities besides the above and prizes will be given to the winners of games and activities.

There will special prizes for:

1st participant to reach the venue

Best Dressed Child upto 12 years

Best dressed Female

Best dressed Male

Youngest Participant

Oldest Participant

Statue Game

Programme is as under: -

• 0900 Hours: Members to assemble at The Ashok Hotel, New Delhi

• 0915 Hours: Departure of Coaches from The Ashok Hotel, New Delhi.

• 1030 Hours: Arrival of Guests at Heritage Transport Museums

• 1030 Hours: Welcome

• 1045 - 1200 Hours: Tea/ Coffee/ Snacks

• 1115 - 1645 Hours: Activities and Games

• 1330 - 1430 Hours: Lunch

• 1645 - 1700 Hours: Tea/ Coffee/Snacks

• 1700 Hours: Departure of coaches for The Ashok Hotel, New Delhi.

Dress Code: Casual Wears with sports shoes or sneakers

Kindly note the following:-

1. As mentioned above invitation is only for one Family (One couple and two children) from each organization and is open for all eligible members Pan India based on their updated membership subscription. Members those have not paid their annual subscription for the financial year 2023-24, will not be allowed.

2. While one invitation card would be given to each company complimentary, for additional invitation card following would be charged and the same can be collected from IATO office on payment by cash/cheque.

• One person – Rs. 3000/- (inclusive of GST)

• One Family (one couple plus two un-married children) - Rs. 6000/- (inclusive of GST)

3. Members who wish to attend the event are requested to confirm their participation (on definite basis) and submit the information on the Performa placed below so that we can plan our activities and make logistical arrangements accordingly.

4. Entry to the venue would be strictly by Invitation Card.  Please send your person to collect the card from IATO Office along with the authorization letter on your company letter head duly signed by the authorized signatory of the company.

5. Also please note that IATO has arranged coaches for the members which will depart from The Ashok Hotel at 0915 hours. Coaches will depart for return from Heritage Transport Museum to The Ashok Hotel at 1700 hrs. This would be on FIRST CUM FIRST SERVE BASIS. Members who wish to avail this facility should confirm to IATO office. Kindly fill up the information in the Performa below and send to IATO office by 1st February 2024 at email id operations@iato.in and copy to iato.circulars@gmail.com. Please note pick up will be arranged for the members who wish to board the coach from Radisson Hotel, Mahipalpur at 0935 hours and opposite Crown Plaza Hotel, Gurgaon – On National Highway 48 at 0950 hrs. (Members who want to board from this point need to come on National Highway – 48). This need to be informed in advance.

6. Participants who wish to reach by own car are requested to reach the venue by 1030 hrs.

7. Also we shall be making arrangements of lunch for the drivers of the members who are coming by car. Please give us this information also in the prescribed Performa so that lunch could be arranged. Driver’s lunch coupon would be given along with the invitation card.

8. Cancellation Policy: Members who once confirmed their participation and have collected their invitation cards, we request, there should not be any NO SHOWS. However, in case if any of our members is/are unable to join due to any unforeseen reason(s) after sending their confirmation and collecting their invitation card, they must inform the IATO office latest by 8th February 2024 to avoid wastage of food and save cost. Above cancellation policy is for the paid invitations also and there would be no refund of payment made for the cancellations received after 8th February 2024.

9. Note: Please carry your invitation card with you once you have collected, as the entry will be strictly on production of the invitation card, which entitles one family (one couple & two children) from each organization with prior confirmation to IATO Secretariat.

If you need any further information, please feel free to contact the IATO Secretariat.

Thanking you

Sincerely,

Rajiv Mehra   Ravi Gosain

President        Vice President

………………………………..

Confirmation for IATO Annual Day on Sunday, the 11th February 2024 at Heritage Transport Museum, Taoru, Gurgaon

(Kindly send below information as per performa to IATO office by EMAIL on Operations@iato.in CC to iato.circulars@gmail.com  and BY HAND on your letter head duly signed by the authorized person of your company to collect the invitation card) and collect your cards from the IATO Secretariat.

1. Name of the Company ……….

2. Total No. of Family members including self ……….

Adults Name

i)…………..

ii)…………..

Children’ name with age

i) …………..

ii) …………..

3. Will use IATO Coach from The Ashok Hotel, please mention (Yes or No) ………..

4. Will travel by own car - With Driver or self-driven ………….

5. Email id…………….

6. Mobile no.…………..

Signature…………..

Name ……………