IATO - Profile, History & Objective
The Indian Association of Tour Operators (IATO) is the National body of the tourism industry. It has over 1600 members covering all segments of Tourism Industry. Established in 1982, IATO today has international acceptance, and linkages. It has close connections and constant interaction with other Tourism Associations in US, Nepal and Indonesia, where USTOA , NATO and ASITA are its member bodies; and is increasing its international networking with professional bodies for better facilitation to the International traveler visiting not only India but the entire Region.
IATO interacts closely with the Government on all critical Issues affecting the Tourism Industry in India with the highest priority to Tourism facilitation. It interacts closely with all Government Ministries / Departments, Chambers of Commerce and Industry, Diplomatic Missions etc. It acts as the common medium between the Decision Makers and the industry, and presents the complete perspective to both sides, synergising their common agenda of Tourism facilitation. All IATO members observe the highest standards of professional ethics and offer personalized service to their clients.
Being the National Apex Body of the Tourism industry, IATO is always actively responsive to its social responsibility. All IATO members actively participate in meeting their Social Obligations not only during national emergencies and natural calamities. but also as an ongoing venture. During the recent years IATO Members contributed generously for the National Defense Fund and also organized Blood Donation camps during the Kargil conflict, carried out relief work in the Cyclone affected areas in Orissa, set up emergency relief supplies for the victims of Gujarat Earthquake, besides adopting a village and providing them the necessary relief and rehabilitation infrastructure. IATO has contributed whole heartedly to the Prime Minister's Relief fund, also to help the Government in their efforts during the national Crisis.
IATO has five categories of membership: Active, Allied, Associate, International and Honorary. All its active members are recognized and approved by the Indian government's Department of Tourism and have at least three years experience of handling International Tourists to India, before being admitted to the IATO fraternity
IATO's affairs are managed by an Executive Committee, elected by the Active Members every two years. The Executive Committee is headed by The President with a team of six Office Bearers and 9 Executive Members. The Executive Committee meets every month to discuss current Tourism Industry and Membership Issues. IATO networks through its State Level Chapters at the local level where all local issues are handled at the appropriate level.
IATO has 12 Action Committees, each focused on a specialized area headed by a Convenor assisted by his committee members. They are:
- Adventure Tourism Development Committee
- Civil Aviation, Press & PR Committee
- Domestic Tourism Development Committee
- Grievances Committee
- Guides Coordination Committee
- Host Committee
- Hotel Relations Development Committee
- IATO News Committee
- Legal Affairs, Insurance & Consumer Committee
- Privilege Card Development Committee
- Railways Co-ordination & Dev. Committee
- Surface Transportation Development Committee
- Website Development Committee
IATO member meet every month on the first Saturday, for interaction with each other and with a Guest Speaker, who delves on current issues.The members are updated on the events of the month at this meet.
With the feedback from the Chapters and the Action Committees, unresolved and major issues are focused and discussed at the IATO Annual Convention. All IATO annual conventions are held in different States of India every year. Different States vie for each other to hold this National Industry Convention.
Indian Association of Tour Operators (IATO) is the national apex body of the tourism industry. Founded on 13th January1982 with just seven members, it has now over 1600 members from different segments of the tourism industry like travel agents, hotels, airlines, government tourism departments/ development corporations, educational institutions, transport operators and both national and international tour operators.
IATO has been the forum for the Tourism Industry for addressing crucial industry issues, at various levels. During the 1982 convention, IATO’s demand for the Tourism Industry’s recognition as EXPORTERS was finally accepted by the Government in 2002! IATO has constantly been discussing important issues at different fora and with persistent persuasion have attained the unique position of being the Industry’s prime contact with the Government.
While the Industry’s issues are the prime focus of IATO as the National apex Body, IATO has whole heartedly participated in its Social Obligations. IATO has supported all major National Causes, contributed by Relief emergency operations in National Crisis and calamities. IATO has also been actively involved in development of Professional Human Resources in the Tourism Industry, by providing on the Job Training to the students from Different Tourism Institutes and organizing special need based courses for training in the Industry.
The INDIAN ASSOCIATION OF TOUR OPERATORS has been founded in the general interest to promote international understanding and goodwill to the ultimate advantage. All income of the Association shall be utilised towards the promotion of the aims and objectives of IATO.
The aims and objects of the Society are as follows:
1. To promote national integration, welfare and goodwill
2. To take all steps which may be necessary for promoting, encouraging and assisting in the development of tourism throughout the country and to take initiatives to secure the welfare of the Tourism Trade in all respects.
3. To Communicate with Chambers of Commerce, other Mercantile and Public Bodies in India, Government Departments or Committees, International Air Transport Association and various foreign and local associations and corporations, companies and concerns and promote measures in the interests of the travel trade and nominate members to act on them.
4. To encourage and promote friendly feelings among the tour operators and travel agents on all subjects involving their common good and benefit.
5. To try to amicably settle the disputes of the members of this Association by referring the disputes for settlement to a sub-committee to be constituted for such purpose by the Executive Committee.
6. To protect the interest of the members of this Association from the malpractices of foreign tour operators
7. To set up and maintain high ethical standards in the industry.
8. To undertake such welfare activities which the members can not undertake individually.
9. To get affiliation with similar organisation in other countries.
10. To promote equal opportunities for all visitors to enjoy the Tourism & Travel facilities without distinction of race, colour, creed or nationality.
11. To organise overseas promotional tours jointly with various airlines and Govt. of India Tourist Office abroad and other similar organisations.
12. To conduct aiding and assisting seminars, group discussions, course of studies, cultural meetings.
13. To institute awards for excellence in tourism related activities.
14. To assist students by scholarship to pursue higher education, study and research particularly in the field of Development of Tourism and International Brotherhood, both in India and outside the country.
15. To institute chairs and fellowships in India
16. To take initiative and ensure that the problems affecting any of the services relating to the tourism trade are sorted out through the mediation of the Association, failing which joint legal action to be taken for and on behalf of the members of the Association for settling such problems.
17. To produce regular reports about the achievements of the members of the Association and to do all such things as are incidental or conducive to the above objects.
18. To print and publish information material for the benefit of its members.
AGENDA - LONG TERM
- Unify various Associations representing different interest within the entire industry by putting together a common platform & working programme.
- Create a strong lobby with the Government to ensure prompt participation in decision making with the Government, prior to enacting of new laws, revision of policies and/or otherwise.
- Faster contacts, co-ordination and exchanges, with International Tourism Bodies and Associations worldwide, and establish a regular dialogue with GOITO global offices.
- Life membership to state level bureaucrats and politicians who have been involved with tourism betterment, in order to ensure effective support and adding strength to lobby.
- Arrangements with major financial institutes for grant of loans for small & large-scale tourism projects.
- Arrangements of special quotas with domestic airlines for offering fixed discount fares for our members and/or IATO teams taking business travel within the country.
- Setting up an IATO School of Tourism & Club to facilitate professional training of the guides, entrepreneurs, youth, others. To arrange allotment of land and mobilize funds for this purpose.
- Setting up of a proper legal cell to safeguard internal interest of the members against overseas agents/markets/realization of funds etc.
- Strategically promotion of IATO logo on global basis, in order to firmly establish it’s own identity and power-value, through specific PR and other consistent efforts.
- To gradually open up and establish a channel of communications with the PMs Office in order to harness very serious attention towards Tourism and/or it’s affects.
AGENDA - SHORT TERM
- Upgrade IATO Secretariat to ensure greater efficiency and rapid communications.
- Recreation of IATO Website with Data and Information, update on everyday basis.
- Unify IATO Members through regular dialogues and create greater participation from members irrespective of size of their company.
- Repositioning of IATO newsletter effectively covering news and views of the industry.
- Immediate setting up of Steering Committee to facilitate & focus long-term progress.
- Reorientation of IATO Secretariat for efficient and timely handling of decisions, placing a second line of command system in place.
- 24 hour helpline at international airports to facilitate members with right information and support.
- Availability of an IATO reference-data library at Secretariat covering (a) Marketing Data, Marketing Trends (b) Date of Trade Fairs and Exhibitions, (c) Logistics for foreign travel, recommended hotels, trains, special tips, local expenses budgets, assistance telephone numbers.
- Ready acceptance of IATO recommendations for Visa clearance and passport services.
- Insurance coverage of special kind for safeguard against consumer protection law.
- IATO Regional Chapters reactivation for greater independent functioning to fully encourage separate destination marketing bearing in mind the developments of the international airports in different parts of India.
- Printing of a compact IATO India Arrival booklet covering IATO and key infos, to provide instant precise general information/reference/assistance to tourists from all countries, upon arrival at immigrations
INDIAN ASSOCIATION OF TOUR OPERATORS
MEMORANDUM OF ASSOCIATION
The name of the Association shall be "INDIAN ASSOCIATION OF TOUR OPERATORS" hereinafter referred to as Society/ Association / IATO.
II. REGISTERED OFFICE
The Registered office of the Society shall be located in the Union Territory of Delhi. At present it is located at "404, Padma Tower-II, 22 Rajendra Place, New Delhi-110 008".
III. AIMS AND OBJECTS
The INDIAN ASSOCIATION OF TOUR OPERATORS has been founded in the general interest to promote international understanding and goodwill to the ultimate advantage. All income of the Association shall be utilized towards the promotion of the aims and objectives of IATO.
The aims and objects of the society are as follows:
1. To promote national integration, international welfare and goodwill.
2. To take all steps which may be necessary for promoting, encouraging and assisting in the development of tourism throughout the country and to take initiative to secure the welfare of the Tourism trade in all respects.
3. To communicate with Chambers of Commerce, other Mercantile and Public Bodies in India, Government Departments or Committees, International Air transport Association and various foreign and local associations and cooperation, companies and concerns and promote measures in the interests of the travel trade and nominate members to act on them.
4. To encourage and promote friendly feeling among the tour operators and travel agents on all subjects involving their common good and benefit.
5. To try and amicably settle disputes of the members of this Association by referring the disputes for settlement by a sub-committee to be constituted for such purpose by the Executive Committee.
6. To protect the interest of the members of this Association from the mal-practices of foreign tour operators.
7. To set up and maintain high ethical standards in the industry.
8. To undertake such welfare activities as the members cannot take individually.
9. To get affiliation with similar organizations in other countries.
10. To Promote equal opportunity for all visitors to enjoy the tourism & Travel facilities without distinction of the race, colour, creed or nationality.
11. To organize overseas promotional tours jointly with various airlines and Govt. of India Tourist Offices abroad and other similar organizations.
12. To conduct aiding and assisting seminars group discussions, course of studies, cultural meetings.
13. To institute awards for excellence in tourism related activities.
14. To assist students by scholarship to pursue higher education, study and research particularly in the field of Development of Tourism and International Brotherhood both in India and outside the country.
16. To take initiative and ensure that the problems affecting any of the services relating to the tourism trades sorted out through the mediation of the Association, failing which joint legal action to be taken for and on behalf of the members of the Association for settling such problems.
17. To produce regular reports about the achievements of the members of the association and to do all such things as all incidental or conducive to the above objects.
18. To print and publish information material for the benefit of its members.
The names, addresses, occupation and designation of the present members of the Managing Committee to whom the management and affairs of the Chapter are entrusted as required under section 2 of the Societies Registration Act 1860 (Punjab Amendment Act, 1957) as extended to Union Territory of Delhi are as follows:-
|NAME / ADDRESS||OCCUPATION||DESIGNATION|
|Mr. Subhash Goyal
Stic Travels Pvt.Ltd.
Hotel Imperial, Room No.6, Janpath,
|Mr. Badri Bajaj
Adventure World (India) Pvt.Ltd.
108, Pragati Tower, 26 Rajendra Place,
New Delhi – 110008
|Mr. Pradeep Sankhala
Dynamic tours Pvt.ltd.
Suite 206, Rakesh Deep 11,
Commercial Complex,New Delhi – 110049
|Mercantile Executive||Hon. Secretary|
|Maharaja I.S. Wahi
Travels Promotion Bureau Pvt.Ltd.
111-112, Sahyog 58, Nehru Place,
|Padamshree Commdr. Joginder Singh
Quest Tours Pvt.Ltd.
108, Antriksh Bhawan, 22, K.G. Marg,
New Delhi - 110001
Cosmopolitan Tours Operators & travel Agents
3 Yashwant Place, Chankyapuri,
New Delhi – 110021
|Mr. Deepak Sengupta
Heritage (India) Tours & Travel Pvt.Ltd.
60/19, Old rajinder Nagar,
New Delhi – 110060
|Mr. Narinder Sibal
UNI Experess Pvt.Ltd.
106, Rohit House,
3-Tolstoy Marg,New Delhi-110019
|Mr. Vijay Thakur
India Vision Tours & Travel
305-306, Guru Arjun Dev Bhawan,
Ranjit Nagar Commercial Complex,
|Mr. Avinash Anand
Sita World Travel (I) Pvt.Ltd.
4, Malcha Marg Shopping Centre,
Diplomatic Enclave, New Delhi-110021
|Mrs. Moira Singh
Air India (Tourism Division)
Hansalaya, 15, Barakhamba Road,
Tourism & Public Relation
|Mr. Cecil Samuel
India Tourism Development Corporation
Jeevan Vihar, 3rd Floor,
3,Sansad Marg,New Delhi-110001
|General Manager (Marketing)||Member|
|Mr. O.P. Ahuja
Holiday Maker (I) Pvt.Ltd.
6, Special Institutional Area,
USO House Qutab Hotel Road,
New Delhi - 110067
We the several persons, whose names and addresses are given below having associated ourselves for the object and purpose described in the Memorandum of Association and set our hands hereunto and form ourselves into a Society under Act XXI of 1860 (Punjab Amendment Act 1957) as extended to the Union Territory of Delhi, in pursuance of this memorandum of Association.
|NAME / ADDRESS||OCCUPATION||SIGNATURE|
|Mr. Ram Kohli
Creative Travel Pvt.Ltd.
17-F, Basant Lok, Vasant Vihar,
|Mr. Pawan Khanna
Rainbow Travel (India) Pvt.Ltd.
Room No.3, Hotel Janpath,
New Delhi – 110001
|Mr. O. Karnik
Business & Tourist Service
212, Surya Kiran Building,
Kasturba Gandhi Marg,
New Delhi – 110001
|Mr. Sunil Poddar
Distinctive travel Private Limited
202, Sahyog Building,
58, Nehru Place,
New Delhi – 110019
|Mr. Narinder Sibal
UNI Experess Pvt.Ltd.
106, Rohit House,
|Mr. Avinash Kohli
Amber tours (P) Ltd.
Flat 2, Dwarka ,
C-42, Connaught Place,
New Delhi – 110001
|Mr. D.R. Talwar
Indiana Travels (P) Ltd.
124, Yashwant Place,
New Delhi - 110021
I hereby witness the signature of the above persons from S.No. 1 to S.No.7.
Sd/- (V.K. Malhotra)
S/o V.P. Malhotra
B.R. Kapoor & Co.
6, Tilak Marg
INDIAN ASSOCIATION OF TOUR OPERATORS
RULES AND REGULATIONS
The name of the Association shall be Indian Association of Tour Operators hereinafter referred to as Society/Association/ IATO.
In these Rules and regulations unless thereby anything in the context repugnant thereto or inconsistent therewith:
(a) IATO shall mean the "INDIAN ASSOCIATION OF TOUR OPERATORS"
(b) Association shall mean the "INDIAN ASSOCIATION OF TOUR OPERATORS"
(c ) Executive Committee shall mean the members of the Executive Committee of IATO constituted as provided by these rules.
(d)Words imparting the singular number shall be deemed to include the plural and words imparting the masculine gender shall be deemed to include the feminine gender and vice versa.
(a) The membership of the association shall be open to organizations of good professional reputation and standing who have been connected with tourism and / or travel industry for at least one year.
(b) All applications for membership must be made on the prescribed form and must be proposed and seconded by two members of the association, of which one must be an active member and both the proposer and seconder should not be members of the executive Committee.
( c) The applications for membership shall be considered by the Executive Committee in a duly convened meeting and approved by a majority of two third of the members present.
4. CATEGORIES OF THE MEMBERSHIP
The membership of the association shall be composed of
a) Active Members (b) Associate Members (c) Allied Members (d) Honorary Members
The Executive Committee may at any time create different classes of members and may provide for entrance fees and subscriptions and define their respective rights and privileges. The Executive Committee shall have power to dispense with the payment of the entrance fee/membership fee, if they deem fit. The decision of the Executive committee will be final in all cases.
(a) Active Members: A firm or company having established place of business in India and recognized by the Department of Tourism as Tour Operator / Travel Agent for a minimum period of two year and its major substantial part of activity of promotion of tourism and foreign exchange earnings in a year is minimum Rs.20,00,000/- shall be eligible for membership as an active member of the association provided an application is made and accepted by the Executive Committee. However only one office of a firm or company shall be admitted as an Active Member of the Association.
(b) Associate Members: Any other office including overseas offices of an active or allied member shall be eligible for associate membership of the association. They shall have no right to vote in the proceedings of the association.
(c) Allied Members: Any firm or company, which is regularly engaged or associated with Tourism and travel industry such as carrier companies, hoteliers, restaurants, excursion agents, transport contractors, forwarding and clearing agents, shipping companies, state tourist corporations / organizations, hotel marketing representatives/ agencies, trade publications and any overseas firm / company /corporation / organization shall be eligible for membership as an allied member. The allied members shall have the right to participate in the activities of the association except to vote. The allied members will be represented on the Executive Committee by nomination of office bearers of various national trade associations who reciprocate membership to IATO executive members on their association.
(d) International Members: Any international firm or company which is engaged or associated with tourism and travel industry shall be eligible for membership as allied members of the association. The members shall have the right to participate in the activities of the association except to vote.
(e) Honorary Members: The Executive Committee may invite persons who are Hall of Fame Awardees and distinguished society members and / or who have distinguished themselves by the services to the services to the tourism and Travel Industry in the National or International field to become Honorary Members of the Association. Such members will be invited to the association by the unanimous vote of all the members of the Executive Committee.
5. MEMBERSHIP FEE
Admission fee Annual Subscription
(a) Active Members: 3000.00 2000.00
(b) Associate Members: 3000.00 1500.00
(c) Allied Members: 3000.00 1500.00
(d) International Same as allied Same as allied
6. TERMINATION OF MEMBERSHIP
(a) A member may resign from membership of the IATO and upon acceptance of his resignation by the Executive Committee, he shall cease to be a member.
(b) The annual subscription of member shall become due on 1st April of each year. If the subscription is not paid within 60 days from the 1st April of each year, the member will be deemed to be a defaulter. If any member fails to pay his subscription beyond the period of 60 days from 1st April of each year, the Secretary shall issue a notice calling for payment through certified post of such dues within 30 days and if payment is not made within the said 30 days from the date of receipts of the notice, the member shall cease to be a member of the Association.
(c ) A member who causes damage or prejudice to the Association or who does not comply with the rules and regulations of the Association may be expelled from membership of the Association by a resolution of the Executive Committee, Passed at a duly convened meeting and supported by atleast ¾ of members present. The voting on the resolution shall be by Secret Ballot. The President shall have a casting vote.
Upon full payment of the dues of an earlier member of the association whose membership was terminated, the Executive Committee shall have the discretion to restore the membership / re-admit the earlier member, on conditions as the Executive Committee may deem and proper.
8. RIGHTS OF MEMBERS
Members whose subscriptions have been fully paid shall have the following rights:-
To receive notices of all meetings of the Association and attend the same.
The right to vote at the Annual General Meeting of the Association will rest with active members only and each organization will have one vote. The right to vote by proxy/Postal Ballot is permitted.
The member who has defaulted in the payment of his subscription, shall not be entitled to the rights stipulated in clauses (a) & (b) above
9. REGISTER OF MEMBERS
i. The Secretary of the Association shall keep a register of all members of IATO in which the following particulars shall be entered in separate columns:
(a) Name of the Member
(b) Address of the Member
(c ) Date when the member became a member of the Association
(d) If and when the member ceases to be a member, dates of such occasions:
ii. The register of members shall remain frozen i.e. no. person shall be enrolled as new member(s) of the Association during the period beginning with the announcement of elections and ending with the holding of elections.
10. EXECUTIVE COMMITTEE
The Executive Committee shall comprise of members of the Association constituted as provided by these rules. The executive committee be entrusted with the Management of the affairs of the Association. The minimum members of the Executive Committee shall be 15 and maximum shall be 17 and would consist of the following:-
1. Seven office bearers from amongst the active members namely:
Senior Vice President
Hony. Joint. Secretary
Immediate Past President
2. 5 Active members to be elected by the Active members of the Association.
3. 3 Allied members to be elected by the Active members of the Association from amongst the various categories of Allied members.
4. Allied Members, who are nominated office bearers of National trade associations which have reciprocated executive membership of IATO on the executive Committee of their Association.
(a) The election of the Executive Committee of the association shall take place at every alternate year.
(b) The Executive Committee shall announce the election, holding of elections of office bearers and members of the Executive Committee at least 45 days prior to the date to be fixed for the elections by the Executive Committee. The Executive Committee shall also announce the dates for filing of nominations and withdrawals of nominations, which shall be within 10 days and 15 days respectively from the date of announcement of holding of elections, thereby leaving at least 30 days for the Returning Officer to complete the election process by conducting and holding the same.
(c) A person, who has been a member of the Association for a minimum period of two years shall be eligible to offer himself / herself for the election to the Executive Committee.
(d) The office bearers of the Executive Committee shall be eligible for election to the same post for two consecutive terms only. However, the outgoing office bearers of the Executive Committee are entitled to contest for a different post (i.e. for a post other than the one that was being held) at the elections but for the same post they can contest only after a break of one term.
(e) The Election shall be conducted by the returning Officer, who, shall be appointed / nominated by the outgoing Executive Committee simultaneously with the announcement of the elections. The Returning Officer upon being appointed / nominated by the Executive Committee shall begin the conduct and holding of elections by notifying the Active members about the same
(f) The Election of the Committee / office bearers shall be strictly by secret ballot, including postal ballot and proxies. The Returning Officer shall ensure that postal ballots will be available only for out station members. The returning Officer shall also ensure that members availing the facility of proxy shall send their letters authorizing their proxy to vote on their behalf in sealed covers/envelopes a minimum of 2 days before the election date. The Executive committee with the requisite quorum and the Returning Officer shall open the sealed proxies and after proper identification/ verification declare them valid at least 24 hours prior to the election date.
12. THE TERMS OF OFFICE:
Any member of the Executive Committee, who without leave of absence being granted, does not attend three consecutive committee meetings, is considered to have resigned. The Executive Committee may co-opt any member of the Association in order to fill a vacant position on account of this or any other reason until the date of the next Annual General Meeting.
12.1 Any member of the Executive Committee including its office bearers, who without leave of absence being granted, does not attend three consecutive committee meetings, is considered to have resigned.
12.2(a) In a situation where the President resigns or the office of the President otherwise falls vacant, the Sr. Vice President shall take over and officiate till the next AGM, when elections can be/are conducted.
12.2(b) In a situation where the Sr. Vice-President resigns or the office of the Sr. Vice President falls vacant, the Vice President shall take over and officiate till the next AGM, when election can be/are conducted.
12.2(c) In a situation where the Vice-President resigns or the office of the Vice President otherwise falls vacant, the Sr. Vice President shall take over and officiate till the next AGM, when election can be/are conducted.
12.2(d) In situation where the Secretary resigns or the office of the Secretary otherwise falls vacant, the Joint Secretary shall take over and officiate till the next AGM, when elections can be/are conducted.
12.2(e) In a situation where the Joint Secretary resigns or the office of the Joint Secretary otherwise falls vacant, the secretary shall take over and officiate till AGM, when elections can be/are conducted.
12.2(f) In a situation where the Treasurer resigns or the office of the Treasurer otherwise falls vacant, the Vice President shall take over and officiate till the next AGM, when elections can be/are conducted.
12.3 If along with the President, the Sr. Vice President or the Secretary resign, or the said posts otherwise fall vacant, an EGM shall be called for electing the office bearers to the said posts having fallen vacant within 30 days from the date of resignation of the second office bearer.
12.4 If an Executive Committee member resigns or the post otherwise falls vacant, the other members including the office bearers of the executive Committee may co-opt by 3/4th majority of the Executive Committee a member to fill in the vacancy having so arisen.
12.5(a) In a situation where every member including the office bearers of the Executive Committee simultaneously resign, the executive Committee members while resigning will can an EGM to consider the resignations of the executive committee members, which if accepted, the EGM will constitute an ad-hoc Executive Committee.
12.5(b) The ad-hoc Executive Committee upon being constituted will conduct fresh elections to all the posts of the executive Committee within a period of 60 days from the date of which it is constituted. The ad-hoc Executive Committee at the EGM shall not take any policy decision but carry on only day to day affairs of the association.
12.5(c) During the period following the resignation of the Executive Committee and constitution of the Ad-hoc Executive Committee at the EGM to be called for the said purpose, the President shall look after and conduct the day to day affairs of the Association and shall not take any policy decision in respect of the affairs of the Association.
12.5(d) In situation where every member including the office bearers of the Executive Committee simultaneously resign and the Executive Committee members while resigning fall to call an EGM as specified in clauses 12.5(a) above, a quorum of 15% of the members of the association may requisition an EGM by appointing a chairperson.
12.5(e) The Executive Committee elected at the election to be conducted by the adhoc Executive Committee in terms of clauses 12.5(b) above, shall hold the full term of office, i.e. the subsequent election of the Executive Committee shall take place in terms of clause 11(a).
13. POWERS OF THE EXECUTIVE COMMITTEE
The executive Committee shall be entrusted with the management of the affairs of the Association.
(a) At any meeting of the Executive Committee. 50% of the elected executive Committee present in person shall constitute of a quorum.
(b) The decision of the committee shall be taken in the form of a resolution passed by a majority of the members present. In case of an equality of votes on any resolution, the President shall have a casting or second vote.
(c) Any member of the Executive Committee present at the meeting may demand a secret ballot.
(d) To appoint Chairmen of various Sub-committees and the Chairmen of the respective Sub-committees shall have the power to form and constitute his committee.
(e) To consider the application of defaulter member of the Association for re-admission as member of the Association.
(f) To rationalize and /or vary and /or increase from time to time the membership fees of the various categories of members of the Association.
(g) To consider the application of prospective/new members.
(h) To decide upon the membership of the member who may have violated the rules and regulations of this association and /or directive of the Executive Committee of the Association
(i) To suspend the membership of a member, but only upon and after ¾ majority of the total strength of the Executive Committee decide to do so and also to recommend to the General Body the expulsion of a member whose membership has been suspended.
(j) The Executive Committee shall create regions and appoint Regional/ State Chairman, who will be chosen by 3/4th majority of the Executive Committee.
(k) The Executive Committee shall have the power to appoint the Editor of the various publications of the Association.
(l) The Executive Committee shall announce the holding of elections of office bearers and members of the executive Committee at least 45 days prior to the date to be fixed for the elections by the Executive Committee. The Executive Committee shall also announce the dates for filling of nominations and withdrawal of nominations, which shall be within 10 days and 15 days respectively from the date of announcement of holding of elections, thereby leaving atleast 30 days for the Returning Officer to complete the election process by conducting and holding the same.
(m) Simultaneously with the announcement for the holding of elections, the executive Committee shall nominate/ appoint a Returning Officer for the conduct and holding of the elections and also prepare and release the final list of active member (as on the date of announcement of elections) which shall also be circulated by the Secretary amongst the active members of the Association.
SOURCES OF INCOME AND ITS UTILISATION OF FUNDS:
1. The committee shall have full control over the funds of the Association and may exercise all such powers and do all such acts and things as may be exercised or done by the Association and in particular may from time to time raise or borrow or secure the repayment of any sums of money in all respects as they think fit.
2. The Committee shall have power to invest and deal with any of the monies of the Association not immediately required for the purposes thereof in such manner and in such assets, properties, securities, share deposits or in investments of any kind whatsoever including immovable property of any tenure or otherwise as they may determine from time to time as per the Income Tax Act and Rules framed there under and from time to time to sell, vary or realize all or any of such assets, properties, securities, shares, deposits and investments in the interest of the association.
3. All expenditure shall be sanctioned by the Committee.
POWERS / RESPONSIBILITIES OF THE PRESIDENT :
(a) To attend and represent the association at various for a, occasions, seminars, conferences, etc. individually or advisably with any one of the office bearers. This power, in the absence of the President shall devolve upon the Senior Vice-President, and in the absence of both the President and the Sr. Vice-President it shall devote upon the
(b) The President shall have the power to carry on the day to day office administration of the Association.
(c) With regard to the financial and /or other matters of policy in connection with the affairs of the association, the President shall have the powers in this respect only with the consent of the office bearers of the Association and / or the Executive Committee.
(d) To function as the Bursar and accordingly sign cheques with either the Sr. Vice-President. Vice – President, Gen. Secretary and / or the Treasurer.
RESPONSIBILITIES OF THE SENIOR VICE PRESIDENT
(a) In the absence of the President, the Senior Vice-President shall have the power to exercise all the rights of the President including looking after the general administration of the office of the association, supervision of the functioning of the various Sub-Committees as well as act as one of the authorized signatories for operation of the bank account (s) of the Association.
(b) The Senior Vice-President shall have the power to supervise the functioning of the regional / State Committees and the Chairman of the Regional / State Committees shall report to the Senior Vice-President.
(c) The Senior Vice-President shall have the power to supervise the functioning of the sub-committees and the Chairman of the Sub-Committees shall report to the Sr. Vice-President.
RESPONSIBILITIES OF THE VICE – PRESIDENT
(a) The Vice-President shall generally look after the general development of the Association including the development of various categories of membership of the association as well as act as one of the authorized signatories for operation of the Bank account of the Association.
(b) The Vice-President shall have the power to conduct and supervise conventions, seminars, overseas promotional activities etc.
(c) To function as the Bursar and accordingly sign cheques jointly with either the Secretary or Treasurer.
RESPONSIBILITIES OF THE SECRETARY:
(a) The Secretary shall use his discretion and to take any steps under conditions of emergency, but provided that all such steps taken by him are within the frame work of these rules and shall be subject to the confirmation of the Executive Committee.
(b) The Secretary shall be responsible to disseminate and circulate to the Executive Committee members the minutes of the proceedings of all meetings attended by the President and of all other office bearers / representatives.
(c) Preparing the Agenda of all meetings in consultations with the President.
(d) Producing an Annual Report on the activities of the Association which shall be considered by the committees and submitted to the Annual General Meetings.
(e) To sign cheques jointly with either the Senior Vice-President, Vice-President or the Treasurer.
(f) Maintaining a Membership Register of Members.
(g) Preparing the Minutes of the Committee Meeting and / or the Annual General Meeting.
(h) Preparing and dispatching notices of the Meetings.
(i) Maintaining the attendance register of members of meetings.
(j) Receiving, preparing and dispatching all correspondence.
(k) Presenting applications from candidates for membership
RESPONSIBILITIES OF JOINT SECRETARY:
The Joint Secretary shall work in consultation with the Secretary and Assist him with regard to the following:
(a) Maintaining a Membership Register of Members.
(b) Preparing the minutes of Committee Meeting and / or the Annual General Meeting.
(c) Preparing and dispatching notices of the meetings.
(d) Maintaining the attendance register of members of meetings.
(e) Receiving, preparing and dispatching all correspondence.
(f) Presenting applications from candidates for membership.
DUTIES OF THE TREASURER:
The treasurer is empowered to receive or pay on behalf of the Association all income arising from:
(a) Admission fee as approved by the Executive Committee.
(b) Budgeting & Providing revenue from organized events.
(c) Revenue from organized events.
(d) Donations etc. approved by the Executive Committee.
(e) To sign cheques jointly with either the Senior Vice-President, Vice-President or the Secretary.
The treasurer shall maintain the accounts of Association and place it before the Executive Committee. He shall receive and deposit with a Bank all the funds of the association in accordance with the rule. He shall present an annual report and Audited Balance Sheet to the Committee latest by 30 September, who shall consider it and submit it to the Annual General Meeting. All payments on account of association shall be subject to the approval of the Committee.
RESPONSIBILITIES OF CHAIRMAN OF THE REGIONAL / STATE COMMITTEES:
(a) The Regional /State Chairman (appointed by the Executive Committee) of the respective Regional / State Committee will have the right to form the regional / State Committee of his region comprising of a minimum of 5 members and a maximum of 10 members.
(b) The Regional/State Chairman of the respective Regional / State Committee shall conduct meetings of the Committee of his region, hold discussions on the subject matter of the Committee, prepare reports in respect thereof and submit the same to the Executive Committee through the Senior Vice-President, the reports of the regional/State Committees shall have only persuasive and recommendatory value. The Executive Committee shall not be bound to accept and/or implement the reports submitted by the regional/State Committees but shall be guided by the same.
A Bank account for the Association be opened with any scheduled bank and that such account be operated upon by any two of the following persons (Jointly) and that the bank be and is hereby authorized to meet cheques by any two of them (Jointly) and to negotiable any bills of exchange and promissory notes made drawn or accepted or endorsed by any two of them (jointly)
The Senior Vice President
The Vice President
15. FINANCIAL YEAR :
The Financial year of the Association shall be from 1st April to 31st March every year.
An Auditor or Auditors shall be appointed by the members at every Annual General Meeting. The Auditor or Auditors shall hold office till the following Annual General Meeting. Retiring Auditor or Auditors shall be eligible for re-appointment. The Auditors shall be responsible for inspection of accounts and verifications of the state of funds of the Association and shall present to the members a report on the state of account of the Association.
POWER AND DUTIES OF THE GENERAL BODY :
(Meetings of the Association)
The General Body shall constitute of all members of IATO as provided by these:
16 ANNUAL GENERAL MEETING:
1. Within six months of the closing of the account each and every year there shall be held a General Meeting which shall be called Annual General Meeting to transact the following business.
(a) To receive, consider and pass the accounts of the Association and the report of the executive Committee and Auditors Report thereof which shall be submitted to the meeting.
(b) To review the work of and discuss the policy of the Association.
(c) To appoint an Auditor for the ensuing year.
(d) To transact any other business or matters which members of the Association may wish to place before the General Meeting. The exact date shall be fixed by the Committee and the Secretary shall advise the members by notice at least twenty one days before hand.
(e) To consider, if necessary, the cases of expulsion of members whose membership may have been suspended by the Executive Committee may have also recommended the expulsion of the member whose membership has been suspended.
2. The General Body shall be the Supreme Authority to deliberate upon and decide about all matters relating to the Association. The General Body shall have the powers to change, repeal, add to and /or amend the Aims and Objectives and / or the rules & Regulations of the Association as provided for hereunder and further to override any decision and / or action that may have been taken by the Executive Committee.
All decisions shall be taken by a majority of the members present and voting in the event of any equality of votes, the President will have a casting vote.
QUORUM FOR THE GENERAL BODY MEETING:
The quorum for the Annual General Meeting shall be one third of the active members.
If an Annual General Meeting cannot proceed with the business due to lack of quorum, it shall automatically be postponed to reconvene within 30 minutes of the adjournment and at the adjourned Annual General Meeting, the members present shall form the quorum.
EXTRA – ORDINARY GENERAL MEETING:
(a) An Extra-Ordinary General Meeting may be called by Secretary either on request in written by a two third majority of the members of the Executive Committee or on request by one third of the total members of the Association. An Extra-Ordinary General Meeting shall be one third of the total number of members. All resolutions at the Extra-ordinary General meeting shall be passed by a majority of the members present. The Secretary shall inform in writing to the members about the date of the Extra-ordinary Meeting atleast twenty one days in advance and shall state in the notice the details of the matters for discussion at the meeting.
(b) The quorum of an Extra-Ordinary General Meeting shall be one third of the total number of active members of the Association. If an Extra-ordinary General Meeting can not proceed with the business due to lack of quorum it shall automatically be postponed to reconvene within 30 minutes of the adjournment and at the adjourned Extra-ordinary General Meeting, the members present shall form the quorum.
(c) An Extra – ordinary General Meeting being a meeting of the General Body of the Association shall also be considered as a General Body Meeting and consequently the Supreme Authority to deliberate upon and decide about all matters relating to the Association. Accordingly, at an Extra-ordinary General Meeting resolutions can be passed to change, repeal add to and / or amend the Aims and Objectives and / or the Rules & regulations of the Association as provided for hereunder and further to override any decision and / or action that may have been taken by the Executive Committee.
FILING OF ANNUAL LIST OF THE EXECUTIVE MEMBERS OF THE ASSOCIATION AS PER SECTION 4 OF THE ACT :
Once in every year as required under Section 4 of the Societies Registration Act, 1860, a list be filed with the Registrar of Societies of the names and addresses and occupations of the members of the Executive Committee then entrusted with the management of the affairs of the Association.
THE AMENDMENT OR EXTENSION OF THE PURPOSE OF THE ASSOCIATION AND AMENDMENT OF THE RULES IS TO BE MADE AS PER SECTION 12 AND 12A OF THE SOCIETIES REGISTRATION ACT 1860
The Memorandum of the Association and Rules and Regulations shall be not be amended except at an Annual General Meeting or at an Extra-Ordinary General Meeting called specially for the purpose and no new rule shall be made except on motion considered at an Extra-ordinary General Meeting / Annual General Meeting of the association. But no such proposition shall be carried out into effect unless such reports shall have been delivered or sent by post to every member of the Association 10 days before to the Extra-ordinary Meeting convened for the consideration thereof nor unless such proposition shall have been agreed to by the votes of 3/5 of the members delivered in person or by proxy, and in the case of amendment or extension of the purpose of the Association confirmed by the votes of 3/5 of the members present at Second Extra – ordinary Meeting convened at an interval of one month after the former meeting.
SUE AND BE SUED AS PER SECTION 6 OF THE ACT
The Association may sue or be sued as per Section 6 of the societies Registration Act, 1860 in the name of President, Vice-President, Secretary at the Association or any other person appointed by the Executive Committee.
That if any disputes arise between the members of the Association, such dispute be referred to the Courts of Original Jurisdiction of Delhi.
DISSOLUTION AS PER SECTION 13 AND 14 OF THE ACT
The Association shall not be wound up or dissolved as per section 13 and 14 of the Societies Registration Act, 1860 except by a Resolution to wind up or dissolve the Association passed by a majority of not less than 3/5th of the voting members of the Association who vote personally at an Extra-ordinary General Meeting of which notice shall have been given to every member twenty one clear days before the date of meeting setting out full particulars of the resolution proposed by the reason therefore. If upon winding up or dissolution of the association there remains after the satisfaction of all its debts and liabilities any money or property whatsoever, the same shall be given or transferred to some other institution or institutions or Charitable Organisations having objects similar to that of the Association to be determined by the votes of not less than 3/5 of the members present personally or by proxy at the dissolution or in default thereof by the Court of the District Judge of Delhi.
All the provisions of the Societies Registration Act XXI of 1860 (Punjab Amendment Act of 1957) as extended to the Union Territory of Delhi shall apply to this Association.
We the undersigned members of the Association, certify that this is a correct copy of the Rules & Regulations of the Association.
|Mr. Subhash Goyal||President||Sd/-|
|Mr. Badri Bajaj||Vice President||Sd/-|
|Mr. Pradeep Sankhala||Hony. Secretgary||Sd/-|
|Maharaj I.S. Wahi||Treasurer||Sd/-|